Client / Department

Address

Address in full

The Program
a The Conference / Meeting / Program theme?

b What is the reason for this meeting (i.e. annual meeting, awards night, banquet, etc.)?

c What is the specific purpose of this meeting?

d What specific objectives do you have for my session?

e What would make it not only a success but a good investment in your eyes?

f What would you like them to walk away from this meeting with that they didn’t have when they arrived?

g What specific activities/behaviours separate your high performance people from your average performers?

h Issues to avoid, if any?

I Have you any special suggestions to help me make this program your best ever?

j What is the primary product or service that you sell?

k What are the two most important Benefits / Values you / your people offer your customers?

l Who is your typical customer / client?

m What are the unique features of this product / service that differentiate if from your competitors?

n Who are the major competitors in your market area?

o What are your strengths compared to your competitors?

p What are your major weaknesses compared to your competitors?

q What are your Vision/Mission or Positioning statements?

r Who are some of your executives?

s Other regions / divisions who hold meetings / conferences?

People (Who will be in my audience):
a Is there a shared concern most of the audience might have?

b What is the greatest challenge they are currently facing?

c Please tell me any changes that they have gone through in the past two years?

d Areas of their overall working performance that require improvement?

e Name and title of my introducer:

f What takes place immediately before and after my program?

g Times for my presentation

h Who are the other speakers on the program with me, if any?

Audience Information
a Number of Participants?

Are spouses invited?

b Percentage of males to females?

c Average age group?

d What are the job titles and responsibilities of those in attendance

e Will there be people in the audience who do not fit the description above? If so, please explain?

f Is there anything I should know about the audience before addressing them?

g Please supply a list the names and titles of your people attending the meeting?

h Paragraph on six people (This information is used to custom design and personalise the presentation.)

Logistical Information
a If I have any problems / emergencies on my way to the program, whom should I contact? (Include business and home phone numbers)

Name
Business Phone
Mobile Phone
Fax
b How do I get from the airport to the meeting site / hotel?

c If I am to stay overnight:

Hotel
Address
Phone
Fax

d Who should I contact when I arrive at the hotel?

e Where exactly is the meeting location and room?

f How many people does the room hold?

g Are the following items available?
1. Data projector & screen
2. VHS video
3. Microphone
h Best time for me to set up and check equipment

Industry/Organisation
a Challenges:

b Breakthroughs:

c What professional speakers have you used in the past with this group, and what did they cover:

d What are the most significant events that have occurred in your industry, organisation or group during the past year? Industry/Organisation

a Challenges:

b Breakthroughs:

c What professional speakers have you used in the past with this group, and what did they cover:

d What are the most significant events that have occurred in your industry, organisation or group during the past year?